Xitracs™ Customer Achievement Recipients

Established in 1979, Brunswick Community College (BCC) in North Carolina has 1,877 students, 6,257 continuing education registrations, and a student-faculty ratio of 13:1. Programs include 31 Degrees, 13 Diplomas, 32 Certificates, and 31 High School Pathways. The office of Institutional Planning & Research (IPR) leads the assessment and planning processes for the College, which involves annual reporting from program faculty on student learning outcomes and program effectiveness. With the goal of streamlining these key activities, the IPR office created goals and a timeline for the launch of Xitracs™ across the campus. BCC, working closely with their Xitracs™ implementation consultant, realized their goals for launch in less than two months! In one platform, all programs can align their annual goals with the Directives of the institutional strategic plan, and also analyze either Learning Evidence or Service Evidence. The ‘analysis loop’ includes spelling out expected targets, identifying benchmark data, collection and analysis of data, and articulating actions for improvement, revision, and/or maintenance. Congratulations on the well-organized, collaborative work at BCC!

Florida State College at Jacksonville (FSCJ), which serves a diverse student body of nearly 40,000 students, has been a Xitracs™ customer through two successful decennial SACSCOC reaffirmations and a fifth-year interim report. The Xitracs™ platform has been instrumental in aiding FSCJ’s development of standard narratives and organization of thousands of pieces of credentialing evidence documents. FSCJ ranks among the top 50 most affordable public, four-year institutions in the nation, and 11th in the nation among public, four-year colleges and universities granting associate degrees. FSCJ is an Achieving the Dream (ATD) Leader College, an Aspen Top 150, and was named a 2023-24 Military Friendly® School with a “Gold” ranking.

Southern University Law Center (SULC) holds the distinction as one of the few institutions of higher education in the United States accredited by both the American Bar Association (ABA) and the Southern Association of Colleges and Schools – Commission on Colleges (SACSCOC).   In its journey for initial SACSCOC accreditation, through reaffirmation, and QEP development and reporting, SULC chose Xitracs as its partner to manage the myriad of tasks, narratives, and body of supporting documentation required to succeed in today’s rigorous evidence-based accreditation environment.  Structured and organized with SACSCOC standards in mind, easily accessible anywhere and at any time, ability to facilitate and manage collaboration from a host of institutional contributors, and ready access to experienced technical support and guidance, makes Xitracs a valued partner in SULC’s continued accreditation success. 

A customer since 2010, James Madison University, a 4-year public institution located in Harrisonburg, Virginia, has been actively enhancing its operational efficiency. The university’s partnership with Xitracs has facilitated seamless teamwork and contributed to the streamlining of accreditation submissions over the years, leveraging Xitracs’ Standards module. JMU successfully used Xitracs for its recent SACSCOC submission, showcasing the platform’s user-friendliness and impressive publication features. 

Among the standout features, Xitracs’ link check function played a pivotal role by meticulously reviewing countless evidence links. This valuable tool promptly highlighted any links that required further attention or completion, ensuring comprehensive accuracy. In addition, the submission process was further expedited and optimized by JMU’s utilization of Xitracs’ accreditation template. This tailor-made template enables easy customization of essential elements of the submission, such as: a welcome message, instructions, institution branding, and simple access to ‘Other Material.’ The unique Reviewer Portal gives reviewers an alternative access to the submission and its evidence. 

Over the years, James Madison University has harnessed the power of Xitracs to foster a culture of efficiency, resulting in successful accreditation endeavors and strengthened collaboration. 

Florida Poly—the only state university in Florida dedicated exclusively to STEM education—has recently expanded its use of Xitracs™ to support cross-institutional alignment of operational goals. “Advancing to Excellence,” their five-year strategic plan that culminates this year, frames the identification and achievement of annual objectives set out by all administrative units. The staff of Institutional Research and Effectiveness (OIRE) recently launched the use of Xitracs Planning to coordinate and simplify this process on a University-wide scale, showing the ways in which Florida Poly has upheld its goals of “degree alignment, student success, economic development, and affordability and efficiency.” 

NTCC created a Xitracs™ Goal-based Plan to capture progress on their 2019-2024 institutional strategic plan. Using an innovative approach, the office of Institutional Effectiveness & Research populates the data and other aspects of each goal, while the Board of Trustees members take responsibility for adding a year-end summary. The results are then shared with the campus community and key stakeholders.

Coastal Alabama Community College is a public two-year college that serves more than 10,000 students and offers the convenience of 9 campuses and 5 sites. Xitracs™ has been used to support the College’s SACSCOC accreditation reporting efforts—at the heart of which is ensuring that students are achieving learning outcomes set by their academic programs of study. Currently, expanded plans are underway to also capture in Xitracs™ administrative unit operational goals and the College’s new strategic plan. In combination, a cross-institutional picture of goal alignment will be easily accessible for analysis, feedback, and assurance of continuous improvement.

McNeese transformed its planning and assessment processes amid institution-wide leadership changes and reaffirmation of accreditation. The launch of Xitracs™ resulted in campus-wide participation, increased use of planning and assessment information, and mature conversations about continuous improvement. Xitracs™ is used to organize and track strategic planning, academic program and administrative unit planning, accreditation reporting, and faculty credentials.

The University of North Georgia has successfully incorporated Xitracs™ into its processes to assess student learning outcomes for its academic programs. Faculty, Assessment Coordinators, and Institutional Effectiveness staff have saved time and valuable resources by making the transition to direct entry of student scores. They are currently working to further this efficiency by capturing data from their D2L Brightspace LMS. Xitracs™ lets individuals working on assessment and accreditation pull outcomes data directly into annual program assessment reports. This more efficient process across five campuses allows for more accurate and robust analysis of the data and incorporation of results into annual improvements.